[volunteers] Vcafe availability problem for February and May

[Sarah Newman]

The large event room in hacker dojo is still available for May. Do you want me to book it?

For February 11th, I could host in Santa Clara but only 20 people or so would fit. It might be
better to reschedule to the following week, when the large event room in the HD is available.

On 01/07/2015 07:50 AM, Rick Moen wrote:
> Sarah, please find below a conversation I'm having with our inside contact 
> at Symantec.  What's your personal availability looking like during
> February, evenings thereof?
>  
> From: [our site contact]
> To: me
>   
> I wanted to give you a heads up that there is a scheduling conflict in Feb
> and May for the usual meeting room. There were no reservations made for 2015
> so others were able to book the room during your time slots in those months.
> I got new reservations in for the other months, so we'll be good for the
> rest of the year. I'll try to find another space in Symantec for those
> months but if I can't, it might be good to line up a backup location.
> 
> From: me
> To: [our site contact]
> 
> Thank you indeed!
> 
> It makes sense that there's a reservation process, but we never knew about
> it until now.  
> 
> 1.  Do I correctly guess that reservations for an upcoming year open some
> time in December?  I'd appreciate having any details you know, so I can
> update our process documentation.
> 
> 2.  Any chance you could grab Vcafe on basically any other weeknight in
> February and/or May?  Our February speaker probably has flexible
> availability (but I can confirm with her via e-mail), and no speaker May has
> yet been scheduled.
> 
> If that's too much nuisance, no worries.  Worst case, it won't kill us to
> skip two months.
>