[volunteers] Testing of AV Equipment

[mark weisler]

Hi All,
I received a call this morning from Hereon about discussing the AV scenario 
for Wednesday's meeting with our speaker, Sameer Verma, of SFSU.

I returned the call to Hereon suggesting a couple of guidelines. 

First of all let me say that I saw Sameer's presentation a few months ago and 
it involved use of his own laptop running OpenOffice presentations to the 
projector, speaking (obviously, but this means wearing the mike that we are 
used to using), and demonstrating phone calls using VoIP and Asterisk. Sameer 
also will likely switch displays to show his OpenOffice material but also to 
show live screens from Asterisk. It's a reasonably complex presentation and 
juggling act but he does it well. He may well be bring a third or fourth 
computer to simulate/demonstrate calling into an IP network.

The first guideline that is suggest is that the equipment used to 
record/broadcast the presentation not encumber the presenter. Maybe 
transparency would be an operative adjective for that. We don't want the 
presenter to have to add a level of thinking to their presentation to 
accommodate our recordings. 

Secondly, the recording/broadcasting arrangements should be well rehearsed and 
debugged prior to the meeting to reduce stress on all of us including our 
excellent AV coordinator and the presenter. Even though we have excellent 
facilities provided by our hosts there at Veritas the service is not always 
plug and play as it seems to be sensitive to different laptops, signals, and 
boot sequences.

So, what are we ready to ask our presenter?
-- 
Mark Weisler
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